Documenting decisions without the friction

Decision notes do not need to be long. The goal is to make the “what/when/who” unambiguous and to store it where the related conversation or event already lives.

Minimum useful note

• Topic (e.g., “after‑school pickup”)
• Outcome (what was decided)
• Effective date and any review date
• Attachments (if any)

Versioning and exports

If decisions change, add a new note rather than editing the original. When third parties need documentation, export only the relevant thread and supporting files.

Example snippets

Outcome: Handover Sundays 17:00 at Library West. Effective 1 Oct for 8 weeks. Review by 30 Nov.